Commercial HVAC preventive maintenance checklist PDF
- What one run of the checklist costs
- $752.40
- Computed on this page from the inputs below
- Hours one run of the checklist takes
- 20
- Computed on this page from the inputs below
- What a year of runs costs
- $3,009.60
- Computed on this page from the inputs below
- Checks in one run
- 216
- Computed on this page from the inputs below
Every figure here comes from the figures you enter and the method stated beside it: your unit count, your visit lengths, your rates. The site publishes no safety rule and no regulatory requirement; what your site must do is a matter for your regulator, your insurer and your own competent person.
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The figures above start from a worked example ($752.40). Change any input and the answer updates as you type.
Download the Commercial HVAC preventive maintenance checklist PDF worked example (CSV)
This planner prices the checklist itself: how many units it covers, how many checks each one carries, how long a check takes, and how often a check fails and pulls in follow-up work. It gives you the hours one run takes, what that run costs at your technician's rate, and what a year of runs comes to, so a checklist can be argued about in hours rather than in opinions about how thorough it ought to be.
Commercial HVAC preventive maintenance checklist PDF: common questions
How many checks should a unit carry?
Enough that a failure would be caught and few enough that every one is genuinely performed. This planner is the arithmetic side of that argument; what a given unit requires is the manufacturer's and your own competent person's.
Why price the failures separately?
Because follow-up work is where the time actually goes. A checklist that takes an hour and generates three hours of follow-up is a three-hour checklist, and pricing only the ticking hides that.
Is a PDF checklist enough?
For running the visit, often yes. What a PDF cannot do is tell you which units are still outstanding this quarter, or what failed on this unit last time, and those are the two questions that come up.
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Keeping what you make
The planner is free. Pro is what happens after you have decided the intervals: the assets go in as records, each one carries its own due date, and every completed visit files against it so the history is there the next time somebody asks when this was last serviced.
- Download the plan as a file you can send on
- Your plans and checklists without our name on them
- Save a plan and open it again next quarter
- Your site name and logo on every plan and checklist
- Export every plan and checklist you hold, in one go
- Send a due-visit reminder from inside the schedule
- Take payment for maintenance you bill on
- Connect QuickBooks or Xero to your account
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